Office relocation can be a big and often complicated task. Whether your business has 5 or 500 employees, coordination of experts is necessary. Choosing any commercial moving company is an important part and the most important the way they plan your move can make the difference between a stressful transition or a smooth one.
Once it is decided that an office move is necessary and you want to go for an upsize or downsize office place, choosing your mover should be the top line priority. Make sure you are finding the commercial moving company, should be an experienced, reputable and fully insured.
Your Office Relocation Checklist :
After hiring a commercial moving specialist, you need to keep these 12 tips to in your mind to make the painless and efficient process as possible.
1 – Start Planning Little Early.
Many businesses underestimate the time to plan a business move or commercial move. It can take up to 1 to 2 years for the large companies to plan or moves, and even the small business can take up to several months to coordinate.
2 – Assemble an Inventory.
Head departments should to create an inventory list of all the items to be moved from their department to new location.
3 – Create a Schedule.
Before your physical move, you have to Plan with your commercial mover to coordinate, your current building, and your new office space where you have to settle and set a date or series of dates.
4 – Discuses with Your Employees.
Discuses to your employees about the office relocation and keep them informed about moving laws. Once you’ve scheduled the move.
5 – Update Your Company Materials.
Once your move is been scheduled. You need to print your new stationery, business cards, letterhead, etc. This is very important item before your move.
6 – Coordinate with the supervisor of New Building.
Before the scheduled move date, call and coordinate with the supervisor of the new building to arrange loading dock times, elevator access and restricted areas…etc. To avoid chaos on the moving day.
7 – Draw a Settlement Floor Plan.
Settlement plan or any drawing should be ready before moving day it should be exactly (or almost exactly) where all the company furniture and equipment will go in the new building. This may help your commercial movers to get everything on the right place.
8 – Walk Through the New Office Space.
Before your moving day. You have to check out the future space and make sure everything is ready, neat and clean for your move. If you see anything out of order, contact the supervisor of that building to arrange at once.
9 – Do You Need Packing Help?
An excellent packing services can be offered by many of the commercial movers. Their experience can make the move more efficient by providing packing and unpacking services.
10 – Prepare Your IT Work Done Before Move.
First of all! Ensure the Internet connections and local area network cable lines are working fine prior to the move. This practice will minimize server and database downtime, so. Coordinate with your IT specialists or department to pay attention all IT-related equipment first, so IT specialists can set it up immediately.
11 – Don’t Forget the Mail.
Remember to update the company’s mail forwarding preferences with the Post Office. Just prior to the move to new location.
12 – Start Moving!
Now time to start moving your office? Kmoves commercial movers are here to help. Book a consultation today and you’ll be moved to your office location.
Moving your office to a new location is a stressful process, but prior planning and preparation can take away some of the worry. In the weeks before your commercial moving company arrives to help you relocate.
Don’t hesitate to ask any questions about the office relocation process, if you have. Kmoves commercial moving services will be happy to help and answer all your queries to make the transition even smoother.
For a clear and honest quote from one of the most reputable commercial movers in Ottawa. Just give us a call